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What is your current
membership management
really costing you?

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Find out with our Membership Admin Cost Calculator

Software is only part of the picture. For many membership teams, the cost of administration is spread across several systems and dozens of small manual tasks.

Renewal chasing. Updating member records. Managing event registrations. Answering repeat queries. Reconciling payments. Pulling reports from different platforms.

Individually, each task can feel manageable. Together, they can consume a significant amount of staff time and make it harder to see where your team’s capacity is really going.

Use our Membership Admin Cost Calculator to estimate the annual cost of your setup. We analyse across five key areas, to give you a clear view of your current spend:

  • technology and software
  • renewal administration
  • routine member support
  • event administration
  • revenue at risk from lapsed memberships

Takes around
2 mins

No data shared or stored

No form or email required

1

Your current technology stack

Add up what you currently pay to run the systems supporting membership operations.

£
£
£
£
£
£
Enter annual costs. Include licences, integrations and maintenance where relevant.
2

Renewal administration

Estimate the staff time spent chasing, processing and reconciling renewals.

Include chasing non-renewers, manual data entry, payment reconciliation and confirmation emails.
hrs
Adjust assumptions
£
%
3

Routine member administration

Calculate the time spent on repeat enquiries and updates that could be handled through self-service.

For example password resets, contact updates, renewal status, certificate requests and event queries.
hrs
Adjust assumptions
£
%
4

Event administration

Estimate the internal time spent managing registrations, payments, attendance and follow-up.

#
Include registration management, payment chasing, attendance tracking and post-event communications.
hrs / event
Adjust assumptions
£
%
5

Revenue at risk from lapsed memberships

See the annual value of memberships lost at renewal, without assuming every lapse could have been prevented.

#
£ / year
Adjust assumption
%
How the calculator works: annual operating cost combines your current technology spend with staff costs for renewal administration, routine member administration and event administration. Revenue at risk is shown separately because it is not the same as an operating cost. The efficiency opportunity uses the adjustable percentages above to show a conservative scenario for admin reduction and possible renewal improvement. It deliberately does not count your entire current technology spend as a saving.

Could a more connected setup reduce the cost and complexity?

A connected membership platform can reduce duplicated software, manual processes and fragmented data. VeryConnect subscriptions start from £3,000 per year, with most organisations investing according to their requirements. Speak to our Sales team about your current setup and what a more connected approach could look like.

Speak to our team and find out

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