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Rugby Club Management Software That Fits Your Season

Trade spreadsheets and multiple tools for VeryConnect’s rugby club management software, where memberships, payments, donations and communications live together.

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Built to make connection easy

Rugby clubs depend on steady subscriptions and an active community. When data sits in different systems, small tasks take longer and payments slip through the cracks. A central rugby club CRM links records, fees and messaging so subscriptions run on time, reminders follow a sensible schedule, and updates reach the right groups. News, fixture roundups and documents live together, which helps committees coordinate work and keeps supporters involved throughout the season.

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Choose the rugby club management software tools that fit your goals

A key benefit of our rugby club management software is choice: select the features that fit your club and we configure the platform accordingly. Additionally, features such as emails, applications and subscriptions can be automated to the level that works best for you. Integration is straightforward so the platform connects with the tools you already use.

Database

  • Secure contact database
  • Individual and group profiles with custom fields
  • Membership status tracking
  • Notes and follow-up reminders
  • Reporting and statistics
  • Joint accounts
  • Tags for roles, teams and playing year
  • Engagement graphs

Member area

  • File repository
  • Member-only resource area
  • Digital membership card app
  • Club news, fixture roundups and highlights
  • Discussion forums
  • Member newsfeed
  • Opportunities board for volunteers and sponsors
  • Simple directory for players, alumni and contacts

Admin area

  • Automated and manual membership applications
  • Payment and subscription management
  • Email campaigns and automated communications
  • Events management
  • Integration with invoicing and accounting systems
  • Tiered pricing, pro rata joins and family plans
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How our rugby club management software supports day-to-day work

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Improve cash flow with smarter subscriptions

Clubs set monthly or annual plans with tiered pricing for players, students, socials and families, then apply pro rata automatically when someone joins mid-season. Automated reminders follow clear rules so treasurers see at a glance who is paid, due or overdue. For additional options around billing and retries, visit our Membership Payment Processing page.

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Keep data accurate and useful for decisions

With our rugby club management software a single secure record exists for every player, parent and alumnus, with custom fields for date of birth, playing year, position and accolades. Committees use engagement graphs and reports to understand trends and prepare meetings. Where fundraising is part of the picture, read our Donation Management Software page to learn more.

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Send targeted communications that match your structure

Emails are created and scheduled from the same place as the CRM and payments, which keeps lists in sync. Segment by team year, role or tag so messages reach U14 parents, First XV alumni or sponsors without manual exports. When planning public activities or taster days, our software handles tickets, confirmations and follow ups from the same ecosystem.

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Engage members with clear communication

Families, former players and local partners get a clear space to stay involved through announcements, galleries and fixture summaries. Where mentoring or player pathways are part of the programme, add a mentoring space to coordinate relationships and capture outcomes. 

Why choose our rugby club management Software

Easy for your team to use

Volunteers and staff work with familiar menus, clear labels and practical help texts, which reduces training time and keeps tasks manageable on busy evenings.

Support that continues long-term

Guided onboarding covers data import and subscription setup, and responsive help remains in place once the platform is live so seasonal changes are simple to roll out.

Branded to your club

Your rugby club management platform will match your club’s existing website for a consistent experience. If a refresh is planned, we also deliver a fully integrated website that works seamlessly with the software.

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Would you like to find out more about how VeryConnect's solutions can work for you? Enter your details below and our friendly team will be in touch.

Trusted by clubs using our rugby club management software

Logo for The Killie trust featuring a dark blue circle with the text "The Killie Trust Club and Community" encircling a graphic of a yellow bird with its wings spread upwards. The year "2003" is overlayed on the bird.
GHA Club Logo
Logo for Friends of The National Archives featuring "Friends" in large red lettering with "of The National Archives" in black and red below.
Crest of the Wycombe Wanderers Supporters' Trust. Featuring dark and light blue quarters and a swan with chains graphic. Logo used to represent a VeryConnect club management software customer.